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Feature in Detail: Call for Papers Messages

Since we introduced the Call for Papers feature on Colloq we have constantly shipped smaller improvements and bugfixes. Now it’s time to share some details on a new feature that will help organisers to choose the right proposals from their Call for Papers and follow up with the speakers.

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Currently, when you create a Call for Papers on Colloq and receive submissions, you now can communicate with speakers, while we ensure that the proposals are handled anonymously.

To use this new feature, switch to the messages tab on a proposal detail page and write whatever is on your heart. People involved in the CfP will receive an email notification about the new message and you can get directly into a discussion to better unterstand the proposal or ask additional questions. This is also a great way to give feedback to Call for Papers submissions.

Better planning and decision making

We cannot mention enough that your feedback is important for us to improve Colloq and make it a better platform for everyone. The messages feature is a direct result of such feedback.

We’ve heard that even with the details we ask participants today, there might be some open questions. Let it be about the travel details and organiser needs to consider, additional details about the speakers to keep the speaker line-up diverse, or just to make sure that the talk description is understood in the correct way.

Keeping it anonymous, optionally

Great talks at your event are not only based on famous names or well known speakers. Sometimes a talk from someone you don’t know might be an excellent fit for your event. To make our Call for Papers more about the content and not individuals, we chose to hide speaker details (and their Colloq accounts) as long as the proposal hasn’t been accepted.

The new messages feature does not change that. As long as the proposal hasn’t been accepted, the conference team will only see an anonymous shape as the sender. Once the proposal has been accepted, the sender will also be revealed.

As messages is a feature designed for humans, the possibilities of a conversation are almost endless. If you would like to know more details about your organiser, or your possible speaker, you can of course ask anything. Still, we are all about the option that your conversation partner has the possibility to not reveal any details, if they choose to.

Stay in the loop

Once a new message has been posted by a participant or a member of the event team, the other party will receive an automatic email notification. To reply you can use the direct link inside the email and get back to the whole conversation at a glance.

Last but not least we would like to thank everyone for their valuable feedback on how to enhance our Call for Papers. The Messages feature is a first step to make it simpler for everyone involved. We cannot wait to share what else we are working on — once it’s done.


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